Privacy policy
General template, review recommended. This policy is a general template based on Canada's PIPEDA principles. It is not legal advice and should be reviewed before launch.
Sorted Weekly ("we", "us") publishes Kingston Sorted and Ottawa Sorted. This policy explains what personal information we collect, why, and your choices. Questions or requests: privacy@sortedweekly.ca, or by mail at 775 King St W, Gananoque ON K7G 2H6.
What we collect
- Email address, to send you the newsletter you signed up for.
- City (Kingston or Ottawa), to send you the right edition.
- Basic email engagement data collected by our email platform, such as whether an email was delivered, opened or a link was clicked, plus the date and source of your signup and your consent.
We do not ask for your name, phone number or payment details, and we do not sell or rent your personal information.
Why we collect it (purposes and consent)
We use your information only to send the newsletter, keep a record of your consent as required by Canada's Anti-Spam Legislation (CASL), and understand which content and sponsors are useful in aggregate (for example, total opens or clicks). By subscribing you consent to these uses. You can withdraw consent at any time.
Who processes it for us
- Sender (Sender.net) is our email service provider. It stores subscriber data and sends the newsletter on our behalf, as our processor. Its servers may be outside Canada, so your information may be subject to the laws of other countries.
- Cloudflare hosts this website and provides Cloudflare Web Analytics. Web Analytics is cookieless: it does not set cookies, use local storage, or fingerprint visitors, and gives us aggregate page view counts only. We do not use advertising or tracking cookies, so there is no cookie banner.
We require our service providers to protect your information and use it only to provide services to us.
How long we keep it (retention)
We keep your email address and city while you are subscribed. After you unsubscribe, we keep only what we need to honour the unsubscribe and to show proof of consent under CASL (generally up to 3 years), then delete it. Aggregate statistics that do not identify you may be kept longer.
Unsubscribe
Every email has an unsubscribe link at the bottom. Unsubscribe requests are processed right away and always within 10 business days. You can also email privacy@sortedweekly.ca.
Access, correction and deletion
You can ask to see the personal information we hold about you, correct it, or have it deleted. Email privacy@sortedweekly.ca from the address you subscribed with. We will respond within 30 days.
Safeguards
Access to subscriber data is limited to the accounts that run the newsletter, protected by strong passwords and two-factor authentication where available.
Complaints
If you are not satisfied with our response, you can contact the Office of the Privacy Commissioner of Canada at priv.gc.ca.
Changes
We will post any changes on this page and update the date above.